Q1
Does it work with our calendar?
Yes. We connect Google Calendar, Outlook, and most booking or practice systems that have an API.
Solution playbook
A booking system that fills your calendar on its own.
We build booking agents for chat and phone that check your live calendar, book and reschedule appointments, send reminders, and cut down no-shows, without your staff picking up the phone.
AI appointment bookingAI receptionistclinic booking systembooking automation
Phone calls
WhatsApp
Website
Calendar
Reminders
Booking automationCall arrives while staff are busy
Route: Voice automation answers naturally
Appointment booked at 2:00 PM
Business pressure points
Where time, quality, and revenue usually leak
- Calls ring out while staff serve the person in front of them
- Booking by phone tag takes days
- Unconfirmed appointments turn into no-shows
- Receptionists spend their day rescheduling
What you get
What you can count on
24/7
booking
Clients book when it suits them, not only during opening hours.
1–4 wks
to launch
Chat booking first, voice next if you want it.
Fewer
no-shows
Automatic confirmations and reminders keep slots honoured.
Execution blueprint
What we build, and how it goes live
What we build for you
- Booking, rescheduling, and cancellation on chat and phone
- Live calendar sync across staff and locations
- Confirmations and reminders by SMS, WhatsApp, or email
- Waitlists that refill cancelled slots
- Intake questions collected before the visit
How we deliver it
Step 1
Connect
We connect your calendar or practice system and map services and staff.
Step 2
Build
Booking rules, reminders, and the voice or chat agent are built.
Step 3
Pilot
Start with after-hours bookings, then expand to all hours.
Step 4
Recover
Waitlists and reminders reduce empty slots week by week.
Connected stack
Common integrations for this workflow
Google Calendar
Outlook
Calendly
Cal.com
Practice management APIs
Twilio
WhatsApp
Custom API
FAQs
Answers teams ask before we build
Q2
Can it answer phone calls?
Yes. A voice receptionist can answer, book, and transfer urgent calls. Voice builds start at $900.
Q3
Can patients reschedule themselves?
Yes. Clients can reschedule or cancel by replying to their reminder, and the slot is released immediately.
Related solutions
Expand into adjacent outcomes
Most clients start with one high-value build, then extend the same foundation into the next workflow.
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Operations automation
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Pricing
Delivered as part of our Voice AI agents service.
Starter
$900
1–2 weeks
An AI receptionist for inbound calls.
Standard
$2,800
3–4 weeks
An inbound and outbound voice system tied into your CRM.
Want this built for your business? Tell us how you work today.
Book a free project call. We will map your workflow and send a fixed-scope proposal within 3 business days.
- Reply within 24 hours
- Free 30-minute project call
- Fixed-scope proposal
- You own 100% of the code